- ERP (PAL) monitoring and moderating
- Following up daily with ships on updating various modules in PAL
- Coordinate with vessel and developers with trouble shooting of issues in PAL
- Carry out the required Data entry in the PAL Crewing module
- Ensure various reports are timely updated by vessels in PAL
- Monitor and alert superintendents on due items in PMS module of PAL
- Updating of data in QDMS module in PAL
- Updating Flag state circulars in PAL
- Assist with creation of various word and excel based forms
- Assist with follow up with vessels for various emails, circulars, campaigns sent out
- Assist with Monitoring of Flag state circulars
- Assist in preparing Management Review, Management meeting
- Assist with coordination of meetings
- Assist in Minutes of meeting preparation
- Assist with coordination with PAL team for issues on board vessel
- Training of ship staff with PAL software
- Updating PAL related data in Hilo software on monthly basis
- Download monthly Hilo reports and share with vessel’s
- Monitoring of Drug and Alcohol testing frequency on board vessel
- Monitoring of Internal audits due dates
- Recording and documenting various training carried out by superintendents
- Preparing & Applying for US port call related documentation for vessels – VRP / COFR / SCAC etc
- Assist with tracking of various inspection close outs and updating same in PAL
- Assist with preparation of documents for takeover / delivery of vessel
- Monitor Company logbooks in India / Singapore office. Order new stock. Monitor and maintain 6 months Stock on board ships
- Monitor the due dates for various office / ship audits
- Ensure suptd are timely updating the audit reports in PAL
- Ensure that the various inspections (SIRE / Rightships / Flag / PSC / Insurance / Terminal etc) on board are recorded in PAL along with close out report
- Maintain updated company contact list and share same with vessels on regular basis
- Download class status reports on bi-weekly basis and share with the vessels
- Get the Q88 / HVPQ / officers matrix updated on monthly basis