About the Role

We are seeking a detail-oriented and proactive Technical Executive to support the technical and purchasing functions of a shipowner. The successful candidate will assist with vessel technical matters, purchasing activities, documentation and coordination with Technical Managers, Superintendents, suppliers and service providers.

Key Responsibilities

Technical Support

• Provide day-to-day technical and administrative support to the Technical team.
• Monitor and follow up with Technical Managers on vessel technical matters.
• Assist with vessel repairs and services, coordinating with the relevant Technical Managers and service providers.
• Monitor vessel and machinery performance, including efficiency and Planned Maintenance System (PMS) requirements.
• Analyse vessel costs, PMS data and other key performance indicators to assess the overall condition and performance of vessels under management.
• Ensure that vessel documentation and certificates are properly maintained and remain valid for trading.
• Organise and maintain routine reports received from vessels and Technical Managers.
• Assist with vessel takeover and handover preparations and related arrangements.
• Coordinate management review meetings and follow up on agreed action items.
• Support assigned vessels in preparing for internal and external audits and Port State Control inspections.
• Maintain technical statistics and prepare weekly, monthly and quarterly reports.
• Perform other technical duties and assignments as required.

Purchasing Support

• Liaise with Technical Managers and Superintendents to ensure the timely supply of vessel requirements and arrangement of repair services.
• Handle purchasing activities and follow up on deliveries to vessels.
• Source quotations from suppliers and evaluate pricing, availability and delivery terms.
• Issue purchase orders to vendors and reconcile purchasing records with the accounting system.
• Send enquiries and requisitions to suppliers for vessel-related purchases.
• Prepare purchase orders, delivery orders, proforma invoices, packing lists and other relevant documentation.
• Coordinate with vessel agents, managers and service providers for the delivery of spare parts and arrangement of repair services at suitable ports.
• Process invoices and maintain accurate and organised purchasing records.
• Perform other purchasing duties as assigned.

General and Administrative Support

• Provide general administrative support to the Technical team.
• Assist the Accounting team with relevant documentation and records when required.
• Provide backup support for purchasing functions when necessary.

Requirements

• A technical, maritime or other relevant qualification. Candidates with equivalent practical experience may also be considered.
• At least six months of experience in technical assistance, vessel purchasing or a related role within the maritime industry.
• Good command of written and spoken English.
• Proficient in Microsoft Office and standard email applications.
• Good communication, coordination and interpersonal skills.
• Able to establish effective working relationships with Technical Managers, Operations Managers, suppliers, agents and other internal and external stakeholders.
• Organised, detail-oriented and capable of managing multiple tasks concurrently.
• Proactive, responsible and able to follow up on assigned tasks promptly.
• Able to work effectively both independently and as part of a team.

Application

Interested candidates are invited to submit their updated CV, including their current and expected salary and availability.

All applications will be treated in strict confidence and used solely for recruitment purposes. Only shortlisted candidates will be contacted.