Manager Accounts Payable

Location Singapore
Discipline: Accounting & Finance
Contact name: Karthik Balakrishnan

Contact email: karthikb@caliber8.sg
Job ref: 486
Published: 14 days ago

Manager Accounts Payable (SGD 6k-7k)

 

The AP Manager is to lead and manage the AP function to achieve both day-to-day operational objectives, as well as long-term targets for the AP function. Summary of job function and key deliverables are:

  • Achieve long-term business targets in process streamlining, process automation and productivity gains. Lead the AP function in ongoing transformational journey with new ERP system.

  • Manage the primary responsibilities of the AP function, to ensure that KPI for the processing and settlement of payables are met.

  • Liaise with various internal departments, vendors and other external parties to resolve AP and payments issues.

  • Train and coach staff within the AP function to develop core competencies and advanced skillsets required for process improvements and process automation.

  • Build up and develop succession plans for the AP function.

  • Lead in the preparation and analysis of periodic reports, dashboards, ad-hoc reports and projects.

 

AREAS OF RESPONSIBILITY

Operational Matters and Controls

  • Maintain adequate and proper design of AP processes, balancing between operational needs, controls and cost-benefit considerations.

  • Ensure compliance with AP processes, accurate and timely processing, authorization and payment.

  • Execute and administer AP processes, including the processing and validation of invoices, review of journals and approval of invoices.

  • Resolve discrepancies on purchase orders, contracts, delivery orders and invoices with internal and external parties.

  • Handle audit, tax and any other ad-hoc queries from internal and external stakeholders.

  • Strengthen current internal controls and improve Finance processes and systems.

Management and Analysis

  • Periodic analysis of AP aging report and reconciliation against vendors’ statements of account to ensure payments are up to date.

  • Participate in the review of accruals, prepayments, deposits and other accounts to ensure accuracy and validity.

  • Analyze invoice volume and invoicing protocols, work with vendors to streamline billing processes to achieve efficiency gains.

  • Analyze and increase staff productivity and effectiveness.

QUALIFICATION / EXPERIENCE

  • Degree in Accounting / Finance with at least 5 years in an AP Supervisory role.

  • Strong background, knowledge and experience in AP process re-engineering and AP process automation.

  • Forward-looking mindset and change management skills to drive and lead process and system improvements in AP function.

  • Strong people management, supervisory and analytical skills; ability to communication at all levels.

  • Independent, hands-on, and highly motivated with commitment to meeting deadlines and objectives.

  • Proficiency in Oracle Fusion Accounts Payable or substantial ERP AP system experience.

  • Proficiency in Microsoft Office and data analytics tools.

  • At least 3-5 years of relevant working experience in the shipping industry preferred

 

 

Singapore PR and Citizen only!