Job Highlights
- 5 days, Mon to Fri, 9am to 6pm and Conducive working environment
Job Description
Responsibilities:
Corporate Secretarial Support:
- Providing secretarial support to the Legal and Corporate Secretarial Department (such as printing documents, compiling documents, proofreading, simple translation from English to Chinese, verifying information, simple drafting)
- Assisting in conveying annual general meetings (such as booking a hotel, liaising with service providers, sending the invitation, compiling attendance list, etc).
- Assisting in the publication of annual report and sustainability report, interim report printing (including obtain fee proposal, proof-reading, etc)
- Any other duties as assigned by the Legal Counsel
Office Administration:
- Answering incoming calls in a professional manner
- Maintaining an adequate inventory of office stationery and pantry supplies
- Co-ordinating flight, hotel, and logistics booking and assist in the documentation of travel visa application
- Maintaining office cleanliness and general upkeep of the office
- Liaising with building management for the building access, season parking application and valet parking, etc.
- Co-ordinating meetings/conferences and organize office activities and events
HR Administration:
- Providing HR support including recruitment activities, onboarding/offboarding, benefits admin, employee leave record, work pass administration, and other HR duties as assigned
- Handling of the monthly payroll process and yearly income tax submission
- Handling of account payable process and payment voucher administration