Overall Summary
The Operations Executive is responsible for the smooth execution of container vessel fixtures (time charter and voyage), ensuring charter party terms are fulfilled, vessel schedules are supported, and customers/charterers receive timely responses — all while keeping owner/manager-related costs within acceptable limits. A good working knowledge of charter party (C/P) terms and rider clauses is essential.
Key Responsibilities
1. Voyage & TC Operations
- Monitor daily vessel movements and update IMOS/ Voyage Manager/ position lists.
- Read and action all ops messages for assigned vessels; escalate to Ops Superintendent/Manager, Chartering, Technical, Billing/DA and Insurance when required.
- Support pre-fixture and post-fixture activities for time chartered vessels.
2. Pre-Fixture Support
- Assist in preparing vessel descriptions / questionnaires.
- Issue delivery / sailing / bunkering instructions to vessels.
- Arrange bunker / condition surveys as required.
3. Post-Fixture Execution
- Review fixture recap, C/P and rider clauses; amend base C/P and file updated versions.
- Prepare C/P highlights for Masters and ensure vessels operate in line with charter obligations.
- Handle cargo approvals (OOG / DG) in consultation with Ops Superintendent/Manager.
- Monitor sailing reports, bunker consumption vs C/P, weather routing, reefer and break-bulk issues; flag anomalies.
- Liaise with charterers, brokers, agents, technical, and third parties on voyage-related matters.
- Follow up on stevedore damages and ensure proper documentation.
- Maintain IMOS voyage reporting forms.
4. Time Charter Administration
- Send C/P to vessel, ensure timely delivery notices, give voyage/sailing instructions.
- Obtain LOIs, appoint agents, coordinate communications, issue TC hire and charterers’ expense invoices promptly, archive ops messages, prepare off-hire/deviation statements, and submit CII reports to charterers.
- Ensure timely redelivery notices and arrange bunker/condition survey.
5. Coordination & Compliance
- Arrange sea pilots, bunker/cargo surveyors, armed guards or stowaway search where required.
- Check port DA/console for accuracy and cost control.
- Perform any other duties assigned by the Operations Superintendent/Manager.
Requirements
- Diploma/Degree in Maritime Studies, Shipping, Logistics or related.
- 1–3 years’ experience in liner / container / ship management operations preferred.
- Good understanding of charter party terms and basic voyage calculations.
- Familiar with IMOS or similar shipping ops systems.
- Strong communication and coordination skills; able to handle multiple vessels and stakeholders.
- Proactive, detail-oriented, and comfortable in a fast-paced, time-sensitive environment.
What you will get
- Exposure to full-cycle container operations
- Hands-on use of IMOS/Voyage Manager and direct coordination with chartering, technical, agents, and masters
- Opportunity to grow into Senior Operations / Vessel Operator / Ship Manager roles
- Collaborative team with clear processes and experienced managers to learn from
- Competitive salary with bonus, in a stable shipowning/management environment